Vital Records System

VITAL RECORDS SYSTEM (Certified Copies)

The vital records system is a one-stop service for purchasing certified copies of birth, death and marriage records where the event occurred in Milwaukee County.

Processing vital records applications by mail or online:

The Milwaukee County Register of Deeds Offers two options for processing vital records applications that do not require visiting the courthouse in-person.

• Select the appropriate application form below, print it on your printer and mail it to us with a cashier's check or money order.  (Sorry, no personal checks.)
• Click on the VitalChek link below and submit your request online, with a credit card payment.  VitalCheck is a private provider so there are additional fees related to this option, but it offers you the fastest, most convenient service available.  Clicking on the Vital Check link below will take you to the necessary page to begin the application and payment process.  Please read all instructions carefully as you proceed.

VitalCheck (private provider)

Processing vital records applications in-person:

The sale of certified copies is conducted in the Register of Deeds office from 8:00 AM to 4:15 PM, Monday through Friday excluding major holidays.  Costs are as follows:

• $20.00 each for the first copy of a birth, marriage, or death certificate
• $3.00 each for additional copies of the same record purchased at the same time
• NO PERSONAL CHECKS ARE ACCEPTED
• Charge Cards are accepted (additional $15.00 service charge.)

To receive a certified copy of a vital record in person, you must present proper identification.  To read those requirements view the document entitled In-person Application Requirements shown under Related Documents at the bottom of this page.

Phone:  414-278-4002

Fax:      414-223-1942

Email:            RODVitalRecords@milwcnty.com

Related Documents:  Birth Certificate Application

                                   Marriage Certificate Application

                                   In-Person Application Requirements

If you are purchasing a certified birth certificate in order to obtain a U.S. passport, you can obtain passports from the Milwaukee County Clerk, Room 105, Courthouse between the hours of 9:00 AM – 3:30 PM, phone: 278-4067.

How to Obtain a Passport